Boise, ID
United States
Ensure the grantee updates their Accounting Manual to include the following: • A timeline for submitting credit card receipts. • Procedures for issuance and deactivation of credit cards.
Ensure the grantee develop written procedures to document review and approval prior to the use of credit cards for purchases of IT equipment, out-of-state travel, trainings, conferences, or seminars for employees and Board members. The documentation of…
Ensure that acknowledgement agreements, for each authorized credit card user, are signed and appropriately filed.
Ensure that any remaining errors and checks outstanding for more than six months are investigated and resolved according to ILAS policy.
Ensure staff perform bank reconciliations monthly; and, any deviation from the grantee’s procedures are documented and discussed with ILAS management.
Ensure the grantee updates the ILAS written procedures with a specific timeline for performing bank reconciliations. For example, bank statements are to be reconciled within fifteen days of receipt.
Ensure the grantee document and include in writing the current practice involving the review and approval procedures of bank reconciliations in the ILAS Accounting Manual. The documentation should include the persons performing, reviewing, and approving…
Ensure staff performing, reviewing, and approving bank reconciliations consistently document each activity with a signature and date.
Ensure the grantee assigns an individual independent of the accounting staff to prepare reconciliations of the cash receipt log, deposits, and general ledger cash accounts.
Ensure approval is documented for all disbursements, including those processed electronically in the accounting system and those processed outside the system.
Ensure the grantee develop and implement a procedure to require that approval be documented prior to the commitment of funds.
Ensure the grantee develop and implement policies and procedures to ensure leave requests and approvals are adequately documented.
Ensure segregation of duties is implemented over payroll preparation and disbursement.
Ensure the grantee’s Accounting Manual and salary advance forms are updated to reflect all the salary advance terms and conditions.