Sioux Falls, SD
United States
The Executive Director should ensure that derivative income is allocated in compliance with LSC requirements specified in 45 CFR §1609.4 and as written in the grantee’s Accounting Manual.
The Executive Director should update the grantee’s Accounting Manual to include details on the process for receiving prior approval from LSC for purchases exceeding $25,000 of LSC funds, the grantee’s current practice regarding the use of a third-party…
The Executive Director should ensure timely review and approval of all transactions before funds are disbursed and that the reviews are dated.
The Executive Director should ensure that grantee practices involving payment vouchers are in accordance with written policies and that voucher forms are adequately prepared for each requisite disbursement.
The Executive Director should ensure that checks are issued sequentially and not postdated.
The Executive Director should ensure that staff is trained to recognize LSC unallowable expenses and that LSC funds are not used to pay disallowed membership dues and fees.
The Executive Director should ensure all transactions are approved before a commitment of resources is made and provide adequate documentation of the date of review to ensure approvals are made on a timely basis.
The Executive Director should ensure voucher forms are adequately prepared for each requisite transaction.
The Executive Director should enforce the grantee's current policy requiring a written agreement for each current credit card user.
The Executive Director should ensure that the ERLS Accounting Manual is updated to provide policies and procedures governing the disposal of fixed assets including those that may contain sensitive information and the delegation of responsibility for…
The Executive Director should ensure that the information required by the Accounting Guide is added to the property records. This information should include the check number, fair value if donated, method of valuation if donated, funding sources,…
The Executive Director should ensure that the property records are updated with accurate and complete information and that a physical inventory is conducted and reconciled with the property records.
The Executive Director should ensure contracts are written, signed and maintained for all business arrangements. The contracts should fully document the agreed upon cost, payment, and other terms and should be reviewed periodically to ensure that…
The Executive Director should ensure the process for each contract action is fully documented in writing such as sole source justification and documentation of competition, if competitively bid.
The Executive Director should ensure a centralized filing system for all contracts is maintained and contains all pertinent documents related to the solicitation of bids, including receipt and evaluation of bids, sole source justification, vendor…
The Executive Director should ensure written policies and procedures in the areas of cost allocation, payroll, employee benefits, and internal reporting and budgeting are included within the grantee’s Accounting Manual. They should adequately describe…