Fresno, CA
United States
Ensure that LSC unallowable credit card expenses are not charged to LSC.
Ensure that adequate supporting documentation is maintained and verified for all credit card transactions before payment is made.
Ensure that the CCLS Board of Directors appoints a board member to review and approve the Executive Director's credit card expenses and a substitute member who can review in the appointed member’s absence.
Develop a credit card user agreement form for authorized credit card holders and users to read, acknowledge and sign. The agreement may include, but not be limited to, repayment terms and conditions for personal use or misuse of the card. The signed…
Update the credit card policies and procedures in the CCLS Accounting and Fiscal Policies Manual to accurately reflect current practices. The manual should also be updated to include detailed policies and procedures for the following areas:• Use of check…
Ensure that when processing disbursements, LSC unallowable costs are not charged to LSC.
Ensure that prior approvals, including check requests, are obtained, documented, and maintained in file before payment is made per the CCLS Accounting and Fiscal Policies Manual.
Ensure that attorneys’ fees are consistently and equitably allocated to the LSC grant.
Implement policies and procedures to ensure the timely filing of attorneys’ fees claims.
Update the Board-approved accounting manual to include the written policies related to attorneys’ fees.
The Executive Director should enhance CCLS’ contracting practices, policies, and procedures to ensure that: • All contracts and supporting documentation are maintained in a central file.• Supporting documentation should include documentation related to…
Ensure that CCLS’ payroll system includes codes that correspond with the specific types of payouts and leave offered to CCLS employees and that staff are provided training on their proper use.
Ensure payroll totals are checked against labor distribution totals and that explanations for any variances are fully described, adequately documented, and kept on file.
Ensure employee time and attendance records are reviewed and approved by proper supervisory personnel and that processes are in place to ensure appropriate approval of timesheets in the absence of the employee’s supervisor.
Ensure that upon completion of the biennial inventory, any differences between the property records and general ledger are noted and reconciled.
Update the CCLS Accounting and Fiscal Policies Manual to include policies and procedures with the following elements:• Processes for reconciling inventory to the general ledger;• Designation of a staff member who is responsible for reconciling the…
Ensure that all property records are reconciled to the general ledger and are current and accurate.
Investigate, resolve, void, or reissue checks that have been outstanding for more than six months per the Accounting and Fiscal Policies Manual.
Update the petty cash policies and procedures to include policies and procedures for petty cash overages, shortages, and losses.
Obtain, document, and store all supporting documentation of SLRAP reimbursement requests and proofs of payment in accordance with the grantee’s policy and so that they can be accessed in the future, if necessary.
Ensure prenumbered receipts are issued for all forms of payments received from clients and duplicate copies of prenumbered receipts are maintained on-file.