Bethlehem, PA
United States
The Executive Director should ensure that all contracts have proper documentation on file including approvals, contract agreements, process and procedures for selection, competitive bids or sole-source justification, if not competitively bid, and…
The Executive Director should consider the janitorial service contract for bids, document the selection, including contract agreements, approvals, and if sole-sourced, document the justification. Keep all related documentation on file.
The Executive Director should enhance the Code of Conduct in Purchasing policy to preclude even the appearance of conflict of interest and include in the policy a requirement to disclose in writing the material facts of any potential conflicts of…
The Executive Director should update the written policy over contracting to include a dollar threshold.
The Executive Director should ensure that LSC unallowable costs are charged to funding sources other than LSC and reflected within the financial software to provide an audit trail.
The Executive Director should ensure that the required approvals are documented and retained in file and update the policies and procedures to reflect the current practices related to the new paperless system.
The Executive Director should update the NPLS Financial Management Manual to include policies and procedures governing the permissible use of ATM withdrawals and cash advances. The Financial Management Manual should also be updated to specify when…
The Executive Director should require a signed acknowledgement agreement for each authorized credit card user. The agreement should include repayment terms and conditions for personal use or misuse of the card and be documented in file.
The Executive Director should ensure that the required approvals are documented and retained in file and update the policies and procedures to reflect the current practices related to the new paperless system.
The Executive Director should ensure the accounting system is being fully utilized to provide an audit trail for all transactions so costs can be accounted for and traceable within the financial software.
The Executive Director should update written policy to include specific procedures the administration and allocation of LSC unallowable costs.
The Executive Director should ensure the accounting system is being fully utilized to provide an audit trail for allocating and recording derivative income and attorneys' fee within the financial software.
The Executive Director should ensure that reconciliations for all bank accounts are completed every month and the records provide adequate information, including documentation of the persons performing and reviewing the reconciliations, and the date of…
The Executive Director should ensure that checks outstanding for more than six months are investigated and resolved. The record of outstanding checks should include adequate documentation such as the date, number, payee and amount.
The Executive Director should ensure that the budget is built from cost center or funding source to create a total budget that coincides with the format of the management reports.
The Executive Director should ensure that the budget include projections for expenses remaining, total expenses for the year and variances over or under budget for the year on a quarterly basis.