Milwaukee, WI
United States
We are referring $8,534 in questioned costs for further review and action. The questioned costs consist of
credit card purchases for which LAW did not maintain adequate documentation to support the purposes of
the transactions or explain why they were…
Implement controls to ensure adequately referenced transaction entries are made to the general ledger, and source documents are traceable to the general ledger. Grant codes should be coded in the accounting system and included with supporting…
Ensure all credit card charges are supported with the required documentation, in accordance with LAW’s policies and procedures.
Enhance credit card policies to require all credit card users to read and sign a credit card user agreement form. The agreement may include repayment terms and conditions for personal use or misuse of the card. The signed agreements should be retained in…
Update LAW’s accounting manual to include a policy for card users to obtain approval from the cardholder, documented by date, prior to incurring credit card charges and paying card statement balances.
Work with the Board of Directors to implement controls for the Board to document a review of the Executive Director’s expense reports, credit card statements, and travel reimbursements. Such controls could include revising the Board’s by-laws to include…
Implement enhanced processes to ensure an appropriate individual reviews bank reconciliations and documents their review with a signature and date.
Implement enhanced processes to reconcile bank accounts monthly, including documentation of the date of preparation and to investigate and correct any out-of-balance conditions.
Implement a process to investigate and resolve outstanding checks in a timely manner, in accordance with LAW’s policies, LSC criteria, and state escheatment laws. Any checks currently outstanding more than three months should be resolved.
Establish a control to ensure the purpose of cash receipts is recorded in the cash receipts log.
We recommend the Executive Director implement a process to ensure that only LSC-allowable expenses are allocated to LSC, in accordance with 45 C.F.R. § 1630.5 and 1630.7.
We recommend the Executive Director implement controls to remove inactive employees from the computer systems in a timely manner.
We recommend that the Executive Director review LAW’s policy regarding client trust receipts and determine if it is still practical given current program resources and enhance processes to consistently issue and retain receipts when receiving client…
We recommend the Executive Director implement a process to maintain adequate documentation to support the payment of training and continuing education fees.