Burlington, VT
United States
Consult with LSC Management to ensure the grantee’s engagement with VLA meets the existence of separate personnel criteria stipulated in LSC Regulation 45 CFR 1610.8.
Ensure that additional documentation is maintained to support the itemized line items on the quarterly invoices from VLA. The grantee should be able to verify that the amounts charged on the invoice align with the agreed upon allocation methodology."
Ensure that sole source decisions are fully documented, and the documentation is maintained with the contract files.
Ensure written policies and procedures for budgeting are included in the grantee's Accounting Manual and adequately describe the processes and controls in sufficient detail in accordance with LSC's Accounting Guide, regulations and guidelines.…
Enforce the policies and procedures as they relate to the preparation of monthly management reports and obtaining signature and dates by the Bookkeeper and Executive Director, as documented in LSV’s Accounting Manual.
Ensure all reports required by LSC and the grantee's Accounting Manual are consistently prepared timely after month/quarter end, including the Total Program Budget vs. Actual and Statement of Cash on Hand.
Ensure adequate review of claimed per diem amounts before employees are reimbursed."
Ensure all LSV employees are aware of the updated Travel Reimbursement Policy.
Establish user agreement forms for employees who utilize the lines of credit and for the Executive Director who maintains the credit card.
Provide training to LSV employees on authorized uses of LSV's corporate credit card and lines of credit.
Ensure that dormant accounts are deleted and access to the LSV QuickBooks accounting system is revoked for anyone who is not a current authorized employee.
Implement a policy where user access to the accounting system is immediately removed upon the termination or transfer of an authorized user.
Adhere to LSC’s criteria & LSV’s policies and procedures for maintaining fixed assets listings with the information necessary to properly track and account for fixed assets.
Establish an imprest bank account used for payroll processing that is separate from the operating bank account.